Accounting
What is Expense Management?
Expense management encompasses the policies and processes for employees to submit business expenses, for managers to review and approve them, and for finance teams to reimburse employees and record the transactions.
Explanation
Expense management generates large volumes of small documents: receipts, mileage logs, hotel folios, and expense reports. Manual expense processing requires employees to collect receipts, complete expense forms, and submit them to finance — where staff must verify each receipt, check policy compliance, code to the correct GL account, and process reimbursement. AI-powered expense management automates the most time-consuming steps: receipt data extraction (amount, vendor, date, category), policy compliance checking, and GL coding. The result is faster reimbursement cycles, better policy compliance, and significant reduction in finance team processing time.
How Rima relates
Rima can automate expense document workflows — extracting receipt data, coding to GL, and outputting reimbursement-ready entries.
Learn about document workflow automationRelated Terms
Accounts Payable (AP)
Money a business owes to suppliers for goods or services received but not yet paid.
General Ledger (GL)
The master record of all financial transactions in a business, organized by account.
Workflow Automation
Using software to automatically execute a sequence of tasks that would otherwise require manual effort.
See it in action
Rima automates the manual document workflows accounting teams spend hours on every week.