Automate accounts payable reconciliation
Accounts payable reconciliation confirms that every invoice, purchase order, and payment in your AP ledger is accurate and fully accounted for. Rima does this automatically. Send your AP ledger export and supplier documents via Slack or email and get back a completed, audit-ready Excel reconciliation with every match confirmed and every discrepancy flagged.
How it works
01
Send your AP ledger and supplier documents
Drop your AP ledger export, invoices, purchase orders, and payment records into your Rima Slack channel or email them directly. PDFs, CSVs, Excel — send whatever your system produces.
02
Rima matches and flags discrepancies
Rima cross-references every invoice, PO, and payment, matches them to your AP ledger, and surfaces any unmatched items, duplicate payments, or missing entries — with full context.
03
Review your completed AP reconciliation in Excel
Rima delivers the finished reconciliation into your Excel template — matched items, exceptions, and a full audit trail. Ready for sign-off without any manual reformatting.
What Rima handles
Every aspect of AP reconciliation, automated
Invoice to ledger matching
Match every supplier invoice against your AP ledger entries automatically.
Purchase order matching
Three-way match: PO, invoice, and goods receipt reconciled against each other.
Duplicate payment detection
Surface duplicate invoices and payments before they're processed.
Supplier statement reconciliation
Reconcile supplier statements against your AP ledger to confirm balances agree.
Payment run verification
Verify payment run amounts against approved invoices and outstanding balances.
Exception and dispute flagging
Every unmatched or disputed item is surfaced with full context for fast resolution.
What you get
Fully managed. Always audit-ready.
3-hour SLA
Every AP reconciliation is completed within 3 hours, 24/7.
Full audit trail
Every matched item is traced back to its source document.
Your Excel template
Results land in your existing template — no reformatting required.
No setup required
Rima deploys and manages the agent — you just send your files.
FAQ
Common questions about AP reconciliation automation
What is accounts payable reconciliation?
Accounts payable reconciliation is the process of verifying that the amounts recorded in your AP ledger match the amounts owed to suppliers — by cross-referencing invoices, purchase orders, payment records, and supplier statements. The goal is to catch discrepancies, duplicate payments, and missing entries before they become problems.
How does Rima automate AP reconciliation?
You send your AP ledger export, supplier invoices, and payment records to Rima via Slack or email. Rima cross-references all documents, matches line by line, flags unmatched items and discrepancies, and delivers a completed reconciliation back in your Excel template with a full audit trail.
What documents does Rima need for AP reconciliation?
Rima works with AP ledger exports, supplier invoices (PDF or CSV), purchase orders, payment run files, and supplier statements. You can send whatever your ERP or accounting system produces — no reformatting required.
Can Rima reconcile AP across multiple suppliers at once?
Yes. Rima can process AP reconciliations across multiple suppliers in a single request, matching each supplier's invoices and payments against your AP ledger and producing a consolidated output with per-supplier breakdowns.
How long does an AP reconciliation take with Rima?
Rima completes every AP reconciliation within a 3-hour SLA, 24/7. Most reconciliations are returned faster depending on volume and document complexity.
Part of Reconciliation
AP reconciliation is one of many reconciliation types Rima automates.
Ready to automate your AP reconciliation?
Send your first AP reconciliation to Rima and get back a completed, audit-ready Excel file.