Accounting
What is Invoice Processing?
Invoice processing is the complete accounts payable workflow from receiving a supplier invoice through validation, approval, GL coding, and payment — covering both the document handling and the accounting entries.
Explanation
Invoice processing is typically the highest-volume manual workflow in any AP department. Each invoice must be received (often by email), data extracted, matched to a PO, routed for approval, GL-coded, and posted to the ERP. At scale, this creates significant staffing requirements and processing delays. AI invoice processing automates the extraction and matching steps, reducing the manual touchpoints from 5–8 per invoice to 1–2 (review of flagged exceptions only). Processing time drops from days to minutes, payment cycles shorten, and early payment discounts become capturable.
How Rima relates
Invoice processing is Rima's flagship use case. Rima extracts invoice data with 99%+ accuracy and can handle any layout without template setup.
Explore AI invoice processingRelated Terms
Accounts Payable (AP)
Money a business owes to suppliers for goods or services received but not yet paid.
Three-Way Match
The process of matching a supplier invoice against its purchase order and goods receipt before approving payment.
OCR (Optical Character Recognition)
Technology that converts scanned documents and images into machine-readable text.
ERP Data Entry
The manual process of entering transaction data from source documents into an ERP system.
See it in action
Rima automates the manual document workflows accounting teams spend hours on every week.